O LEVEL- IT TOOLS & BUSINESS SYSTEM

TRICKS TO CRACK FIRST PAPER:   

                            M1-R4: IT TOOLS & BUSINESS SYSTEMS

     

        SOME IMPORTANT TOPICS WHICH FREQUENTLY ASKED EVERY            YEAR:--

SPELLING AND GRAMMAR CHECKING AND AUTOCORRECT  --

In-line Spell Checking

By default, Word will use in-line spell checking. Words you misspell will appear with a red line below them. To fix the error, right-click on the word and select the word you meant to type from the pop-up menu.

To have Word ignore a “misspelling” that’s correct, click Ignore All. If you plan on using the word a lot, click Add to Dictionary and Word will remember the word in the future.

In-line Grammar Checking

Grammar checking works the same way, but grammar errors will be marked with a blue line. To manage settings for spell and grammar checking, go to File > Options > Proofing.

 

Manual Spell and Grammar Checking

To check an entire document, click the Review tab and then hit the Spelling & Grammarbutton. Alternatively, you can just press the keyboard shortcut F7

Word will go through your mistakes individually and allow you to fix them. Using this approach is much faster than finding each error on the screen manually, so should be deployed when you’re working on longer documents.

To “unignore” words you’ve ignored in the current document, thus making Word flag them as misspellings again, navigate to File > Options > Proofing and click on Recheck Document. 

Disable the Spell Checker

You may want to disable the spell checker entirely when working on documents that contain a lot of words the app doesn’t understand.
To disable spell-checking, click File > Options > Proofing. Scroll down to the When correcting spelling and grammar in Word section and unmark the checkbox next to Check spelling as you type.

It will prevent annoying red and blue lines from popping up all over your documents while you’re working. Instead, Word will only check spelling when you click the Spelling & Grammar button.

Alternatively, you can disable the spell checker and/or grammar checker entirely for the document you’re working on. Go back to File > Options > Proofing, scroll down to the bottom of the window, and mark the checkboxes next to Hide spelling errors in this document only and Hide grammar errors in this document only as required. 

Lastly, you can control spell-check on a per-paragraph basis. Select some text, and then click the Set Proofing Language button under Review > Language. Use the options in the dialog box to disable spell-check for the selected text

AutoCorrect

The AutoCorrect feature can automatically replace words you type with correctly spelled words. It’s enabled by default, replacing common misspellings like “realyl” with “really.” You can disable AutoCorrect or manage the list of automatically corrected words and add your own.

This also allows you to speed up typing — for example, if you frequently type a sentence like “Hello, my name is Bob Smith,” you could create an AutoCorrect rule that expands “hmbs” to “Hello, my name is Bob Smith” when you type it. This is known as text  expansion

o manage AutoCorrect, click File > Options > Proofing > AutoCorrect Options.

  PowerPoint, Excel, and Other Office Applications

PowerPoint also uses in-line spell checking and everything works about the same. However, Microsoft Excel — which is frequently used for other types of data — won’t automatically inform you about errors.

In Excel, you’ll have to run a manual spell by navigating to Review > Spelling on the ribbon.

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